Executive Assistant to Partner, Senior Vice President of Leasing

Atlanta

Overview of Job Description

The Executive Assistant will support the Partner and Senior Vice President of Leasing, handling scheduling, expense reports, working with budgets, and travel itineraries. Applicants will need to know how to work with formulas and calculations in Excel.  The Executive Assistant will support David Weinert, Partner & SVP of Leasing. This role will also require some support for other members of the leasing team, some of which are located on projects outside of the Atlanta area.  The ideal applicant is someone who is resourceful, agile, a confident and effective communicator, and an effective time manager.

Duties and Responsibilities

In order to perform daily duties and responsibilities, the Executive Assistant to Partner, Senior Vice President of Leasing must:

  • Manages contacts using Outlook to conduct up-to-date database entry
  • Accurately tracks expense reports by managing credit cards statements and receipts. Processes and submits receipts accurately and on schedule
  • Works in a professional and focused manner to schedule internal and external meetings
  • Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences
  • Handles all travel arrangements; flight, hotel, car, etc. & travel itineraries
  • Prepares for meetings including ordering lunch, booking conference rooms, setting up A/V as needed
  • Maintains physical and electronic office filing systems for Sr. VP of Leasing
  • Assists the Leasing team with presentations as needed
  • Assists with special projects as needed
  • Maintains confidentiality and uses a high degree of discretion

 

The ideal candidate must demonstrate:

  • Efficient time manager –  Ability to work under pressure and in a fast-paced, high-profile work environment.
  • Agile – willing & able to wear a “different” hat
  • Resourceful – can work independently / can “figure it out,” if necessary
  • Positive “can- do” attitude
  • Shows initiative
  • Confident & effective communicator
  • Highly-organized
  • Detailed-oriented
  • Service-oriented

Qualifications and Requirements

  • Outlook – especially Calendar & Contacts
  • Excel
  • Word
  • PowerPoint
  • Technology and Internet Savvy
ESTD 1954
We develop multifamily, mixed-use, office, student housing, hotel and retail environments all over the US. We’ve done it with stability, strength, and a singular focus on people and the way places affect them since 1954.
Developing a Better World