Executive Assistant to VP Development & Development Manager

Atlanta

Overview of Job Description

The Development Executive Assistant will support the construction team in which duties include managing schedules, expense reports, and working with budgets within Excel. Applicants will need to know how to work with formulas and calculations in Excel.  The Executive Assistant will support John Kelley, Partner & VP / Development and Justin Long, Development Manager. This role will also require some support for other members of the development team, some of which are located on projects outside of Atlanta.  The ideal applicant is someone who is assertive and is not shy or hesitant to grab someone's attention in between meetings and/or phone calls. This person should also be very self-confident and possess a strong customer service attitude that is flexible and willing to complete all tasks, large and small.

Duties and Responsibilities

In order to perform daily duties and responsibilities, the Executive Assistant to VP Development & Development Manager must:

  • Assist with travel arrangements - commercial and private air transportation, ground transportation and hotel reservations 
  • Manage calendars and appointments, both with internal and external contacts 
  • Attend multiple weekly meetings to take notes and follow up on action items
  • Be comfortable managing and responding to VP's emails on his behalf  
  • Provide assistance for planning and executing development design tours as needed for projects
  • Other duties as assigned by VP of Development and team members

 

The ideal candidate must demonstrate:

Candidates must have a strong customer service attitude, willingness to be a part of a team, take initiative, and be well organized.  Should be well versed in Microsoft Office, including but not limited to Excel, Word, PowerPoint and Outlook and able to produce visually appealing presentations for development meetings and pitches.  Experience and familiarity with construction, development, legal documents, contracts and invoices is ideal.

Developing a Better World