Project Administrator

Melbourne

Overview of Job Description

The Project Administrator has primary financial recording responsibility for Development, General Contractor, and related ownership entities for special development projects as assigned. Acting as the liaison between our onsite project teams and accounting department, the Project Administrator coordinates the monthly construction loan draw process in accordance with the requirements of the Construction Loan Agreement. Other duties will include tracking and replacing office supplies and assisting fellow coworkers with meetings.

Duties and Responsibilities

In order to perform daily duties and responsibilities, the Project Administrator must:

Construction Loan Draws

  • Support and understanding of construction loan draw process for coordination of monthly draws between General Contractor and Developer entities on multiple projects
  • Consistently communicate with staff on-site, subcontractors, vendors, and external parties to deliver monthly draw requests to the lender
  • Prepare pay applications and supporting documents
  • Review draw requests to ensure adherence with established lender requirements
  • Prepare reports for lenders and respond to requests for additional information
  • Maintain updated cost records for review of job progress via accounting software

Subcontracts and Accounts

  • Evaluate all GC contracts with vendors and subcontractors to ensure budget compliance for contract services based on information provided by the project managers
  • Setup vendor credit accounts for construction material orders
  • Manage vendor payments, verifying they have updated daily safety and insurance reports
  • Keep accurate records of sub-tier information for payment and lien rights monitoring
  • Actively follow up with sub-tier vendors or suppliers to confirm payment status

 

Invoices and Pay Applications                                                                      

  • Gathering, organizing, and maintaining invoices for multiple projects
  • Detail-oriented and organized workflow for processing all job-related invoices in compliance with project budgets
  • Follow up with vendors to ensure invoices are submitted timely to meet established draw deadlines
  • Review and determine job cost allocation based on direction from project managers and superintendents
  • Proactively inform and respond to any billing inquiries
  • Experience with Timberline and TimberScan is preferred

Qualifications and Requirements

  • Ability to handle changing priorities and work on simultaneous projects to meet aggressive deadlines
  • Excellent administrative capacities, being well organized, detail-oriented, and flexible
  • Experience in payment applications, draw procedures, and project-related account payables
  • Exceptional communication and interpersonal skills with customer service, relationship-driven focus
  • Demonstrate ability to take initiative, assume ownership, and work independently to achieve results
  • Proficient with Microsoft Office suite of products including Word, Excel, Outlook, Adobe, Timberline, and TimberScan
  • Candidate have 1-3 years experience in a similar role in the construction industry

Compensation and Benefits

North American Properties’ Project Administrator position will include an excellent benefits package that includes medical, dental, life, and 401(k). It will provide a competitive salary based on the candidate’s experience.

About North American Properties

What makes a place great? North American Properties believes that it all comes down to connections—people to each other; cities to their souls; partners to opportunities; and individuals to experiences that move them.

We believe that by fulfilling people’s desire for connectedness, we’re creating happier places and experiences that in turn become more successful environments, more vibrant communities, and ultimately, a better world. Since 1954, we’ve balanced a well-capitalized approach and a keen focus on successful execution with a willingness to question conventional wisdom, reimagining and expanding the possibilities for more than $5 billion of assets across the US.

Whether developing multifamily, mixed-use, office, student housing, hotel, or retail environments, we’re driven to deliver more valuable, meaningful real estate that transforms, inspires, delights, and succeeds by connecting us all with what matters most.

NAP upholds a professional and deadline‐oriented working environment in an office setting.  At NAP we live our values of Relationships, Ownership, Agility, Strength, and Stability, Courage and Creativity, Empowerment and Integrity.

North American Properties does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Interested candidates should forward their resume and cover letter to careers@naproperties.com with Project Administrator in the subject line.

 

We look forward to hearing from you!

ESTD 1954
We develop multifamily, mixed-use, office, student housing, hotel and retail environments all over the US. We’ve done it with stability, strength, and a singular focus on people and the way places affect them since 1954.
Developing a Better World